Toastmaster of the Evening
Prior to the Meeting
- Three to four days before the meeting telephone and/or email all members giving speeches on the programme to see that they are attending the meeting and are prepared for their session.
- When speaking to members who are giving speeches, so that you may properly introduce the speaker, ask them for:
- The title of their speech
- Assignment book/number
- Objectives Special requirements:
- Lights, Overhead projector, Lectern (other)
- Duration Remind them to bring their manual for the Evaluator to write in his/her evaluation.
- When speaking to speech Evaluators remind them of their responsibility to discuss with the speaker before the meeting to see if there is a particular aspect that they want to be evaluated on (refer to Evaluator’s Guide).
- If programmed members signify that they will not be attending the meeting ask them to contact the Vice President Education for a replacement. It is everyone’s responsibility to ensure that if they have been allocated a task that they perform that task.
- Prepare introductions for each segment of the programme. Introductions must be brief, and state the purpose of the session. For manual speeches the objectives of the assignment should be read. You may also refer to the experience of the member, particularly if the person is very new to Toastmasters or very experienced. Guard against repetition or clichés as far as possible. At the Meeting
- Advise the timekeepers of what you expect from them.
- Remain standing at the lectern after introducing any speaker until he/she has reached the lectern & shaken hand, then sit down. Choose a seat as close as possible to the lectern so that you may resume your position quickly after the speaker has finished.
- Always lead the applause following your introductions.
- 4. A brief comment after each session can be comforting for the speakers but any such comments should be brief and sincere.
- Use jokes and/or impromptus to “Break up” the segments.
- Be prepared. You will set the tone for the evening so it is important that you appear confident, interested and flexible.
REMEMBER: It is your responsibility to ensure the speaking session runs smoothly and is satisfying to all present.